Approved on October 11, 2015, Senate Bill 272 adds a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems and make the catalog available to the public. The inventory list is updated annually.
Senate Bill 272:
- Defines "enterprise system" as a software application or computer system that collects, stores, exchanges, and analyzes information used by the public agency that is: a) a multi-departmental system or a system that contains information collected about the public; and b) a "system of record," i.e. serving as an original source of data within an agency.
- Excludes systems related to physical and information systems security, and excludes the specific data that is stored.
- Requires that the inventory, for each system, disclose:
- Current system vendor
- Current system product
- A brief statement of the system's purpose
- A general description of categories or types of data
- The department that serves as the system's primary custodian
- How frequently system data is collected
- How frequently system data is updated
View Lake Forest's Enterprise Systems Inventory (PDF).