Enterprise Systems Inventory

Approved on October 11, 2015, Senate Bill 272 adds a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems and make the catalog available to the public. The inventory list is updated annually.

Senate Bill 272:

  1. Defines "enterprise system" as a software application or computer system that collects, stores, exchanges, and analyzes information used by the public agency that is: a) a multi-departmental system or a system that contains information collected about the public; and b) a "system of record," i.e. serving as an original source of data within an agency.
  2. Excludes systems related to physical and information systems security, and excludes the specific data that is stored.
  3. Requires that the inventory, for each system, disclose:
    1. Current system vendor
    2. Current system product
    3. A brief statement of the system's purpose
    4. A general description of categories or types of data
    5. The department that serves as the system's primary custodian
    6. How frequently system data is collected
    7. How frequently system data is updated

View Lake Forest's Enterprise Systems Inventory (PDF).