April 2018

City staff attended the City Manager’s Association Animal Care Committee (“CMAAC”) meeting on April 19, 2018, at Orange County Animal Care’s (“OCAC”) new facility.  Discussion topics included OCAC completed Strategic Plan, the Fiscal Year 2018-19 Operating Budget, and the status of hiring a permanent OCAC Director.  This memorandum provides a summary of each topic discussed.


OCAC Strategic Plan


As previously reported to the City Council in 2016, Orange County Animal Care (“OCAC”) retained a consulting firm, JVR Shelter Strategies (“JVR”), to review OCAC data to determine staffing and capacity needs for the new animal shelter.  Dr. Jyothi Robertson, JVR owner, specializes in large-scale population dynamics, including outbreak management, infectious disease control, and shelter statistics.  Pursuant to OCAC’s agreement with the consultant, JVR worked with OCAC staff to guide the program’s strategic planning process.   


At the most recent meeting of the CMAAC, OCAC staff reviewed its completed Strategic Plan, highlighting OCAC’s Vision, Mission, Motto, and Strategic Priorities.   OCAC provided CMAAC members with a one-page Strategic Plan Overview detailing these components which is attached for the City Council’s information. Each identified strategic priority includes specific programs aimed at improving OCAC services.  For example, OCAC identified “Stakeholder Engagement and Marketing” as a Strategic Priority.  One method the organization will use to advance this priority is implementation of new policies and procedures to increase information sharing and transparency, which will include independent verification of monthly intake and outcome figures.  Orange County Community Resources (“OCCR”) plans to take the completed Strategic Plan and the completed Fee Study to the Board of Supervisors on May 22, 2018. 


Fiscal Year 2018-19 Operating Budget


In keeping with its outlined strategic priorities and programmatic actions, OCAC will implement new program initiatives in Fiscal Year 2018-19 which may impact overall operational costs.  OCAC is evaluating potential alternative operating scenarios. Some of these scenarios could result in cost savings and enhanced revenue, such as additional fund raising opportunities and managing animal intake through requiring appointments to surrender animals and returning animals to owners in the field.  OCAC provided staff with a Notice of Intent estimating the City’s share ($559,194) for the coming fiscal year.  Staff will use this information as it develops the City’s Draft Operating Budget for Fiscal Year 2018-19. 


OCAC Director Recruitment 


During the meeting, OCCR Director, Dylan Wright, provided a status update regarding the department’s recruitment for a new program director.  At this time, all applications have been reviewed, and OCCR staff found 13 candidates qualified for the position.  The County will interview these candidates in the coming weeks to narrow the selection.  Mr. Wright expressed interest in including City Manager participation in the interview process.  Once a candidate is selected, OCAC will invite the final candidate to attend a CMAAC meeting and introduce this individual to participating cities’ representatives. OCCR provided a letter detailing its planned efforts for stakeholder involvement in selecting a new OCAC Director. Staff will provide updates relative to this process as appropriate.   


Staff will continue to update the City Council relative to OCAC operations and provide any additional documents or information as appropriate.  Should the City Council have any questions, please feel free to contact me at 949-461-3537.

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